FC Hound Dogs

Privacy Policy

Last updated: 07th January 2026

FC Hound Dogs, (“the Club”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, store and protect personal information when you visit www.fchounddogs.org or communicate with us.

By using our website or submitting data, you agree to the practices described below.

1. Who We Are

FC Hound Dogs is an independent football club based in Gibraltar.
For questions regarding this policy, please contact:

Email: info@fchounddogs.org
Postal address: Unit 24A, 27A Engineer Lane Road, Gibraltar

2. Information We Collect

We may collect and process the following types of information:

Information you provide directly

• Name
• Email address
• Telephone number
• Messages sent through contact forms or email
• Player registration information (where applicable)
• Newsletter subscriptions

Information collected automatically

When you browse our website, we may collect:

• IP address
• Browser type and device information
• Pages viewed and website activity
• Cookies (see Section 6)

Youth Data

If players are under 18, limited information may be collected with parental or guardian consent and managed under strict safeguarding policies.

3. How We Use Your Information

We may use personal information for the following purposes:

• Responding to enquiries and contact requests
• Processing club membership or player registrations
• Sending club updates or newsletters (with consent)
• Managing administrative and operational needs of teams
• Developing and improving the website
• Complying with legal or regulatory obligations

We do not use your information for automated decision making or profiling.

4. Legal Basis for Processing

We process personal data under the following lawful grounds:

• Consent – when you agree to receive newsletters or provide details voluntarily
• Legitimate interest – running and promoting the Club and responding to enquiries
• Contract – registering players or providing services to members
• Legal obligation – maintaining required club records, safeguarding, football association compliance

5. Sharing Your Information

We do not sell or trade personal data.

We may share data with trusted service providers strictly as needed, including:

• Website hosting and security services
• Football governing bodies (e.g., GFA) for registration
• Email/newsletter platforms
• Safeguarding and legal authorities when required

All third parties must handle data in accordance with applicable privacy laws.

6. Cookies & Website Analytics

Our website uses cookies and tracking technologies to:

• Improve site performance
• Analyse traffic and visitor behaviour
• Store preferences (if applicable)

You can disable cookies through your browser settings, though some website features may not function properly.

If we use Google Analytics, Google may collect anonymised usage data on our behalf.

7. Data Storage & Security

We take reasonable measures to ensure your data is stored securely, including:

• Limited access to authorised committee members/coaches
• Password-protected systems
• Security features provided by our web hosting provider

Despite our efforts, no electronic transmission is 100% secure; users submit information at their own risk.

8. Data Retention

We retain personal data only as long as necessary:

• Contact form messages: up to 12 months
• Membership/player records: duration of membership + statutory period
• Financial records: up to six (6) years, if relevant
• Newsletter data: until the user unsubscribes

9. Your Rights

Under UK GDPR, you may:

• Request access to your personal data
• Ask to correct, update or delete information
• Withdraw consent at any time (e.g., newsletters)
• Object to processing based on legitimate interest
• Request a copy of your data (data portability)
• Lodge a complaint with the Gibraltar Regulatory Authority or UK ICO

To exercise rights, contact us using the details above.

10. Links to Third-Party Websites

Our website may contain links to external sites (e.g., sponsors, league pages, social media).
We are not responsible for the privacy practices of those websites.

11. Children’s Privacy

Where youth players are involved, personal information will only be collected with consent from a parent or guardian and handled according to safeguarding standards.

We do not knowingly collect data from children without parental approval.

12. Changes to This Policy

We may update this Privacy Policy from time to time.
Significant changes will be highlighted on the website with a revised “Last updated” date.

13. Contact Us

If you have any questions or wish to exercise your rights, please contact:

Email: info@fchounddogs.org
Address: Unit 24A, 27A Engineer Lane Road, Gibraltar